Stop Being the Data Entry Department
Transform AP from a back-office bottleneck into a strategic powerhouse. We automate the manual checks, data entry, and reconciliation tasks that slow you down—so you can focus on analysis and control.
The "Real Work" Transformation
See how we transform your daily AP tasks from manual to automated
3-Way Matching: From Manual Checking to Automated Verification
The Manual Pain:
Staring at a PO, a Delivery Order, and an Invoice side-by-side to ensure line items match. Spending hours investigating why the unit price is off by 5 cents.
The Automated Solution:
Our system instantly cross-references the Invoice against the Purchase Order (PO) and Goods Receipt (GRN).
If line items, quantities, and prices match within your set tolerance, it is auto-verified.
You only spend time managing the exceptions, not the perfect matches.
Line Items Matching
3-Way MatchedSOA Reconciliation: From Highlighting Paper to One-Click Reports
The Manual Pain:
Printing out a vendor statement, manually ticking off invoices one by one, and hunting down missing bills in email threads before month-end.
The Automated Solution:
Simply upload a Statement of Account (SOA).
Our engine automatically matches every invoice in the system against the statement, instantly flags missing invoices or discrepancies, and generates a reconciliation report in seconds.
Statement Reconciliation
95% MatchedData Entry: From Typing to Syncing
The Manual Pain:
Manually keying in invoice dates, vendor names, and amounts into your ERP. Fixing typos and correcting GL codes after the fact.
The Automated Solution:
We don't just extract data; we structure it.
Documents are extracted with 99% accuracy, invoices are automatically GL-coded based on your vendor history, and once approved, data is pushed directly into your ERP (Xero, QuickBooks, NetSuite, etc.).
Zero manual typing required.
ERP Integration
CONNECTEDResolve Issues Without the Email Chain
The platform that connects Finance with Operations.
In the real world, invoices have issues—wrong prices, missing goods, or no PO.
Instead of downloading the file and emailing it around, simply tag the stakeholder directly on the document.
@Purchaser: "Price is higher than PO. Approve difference?"
@Receiver: "Did we receive 10 units or 5?"
Result:
They reply in-app, the issue is resolved, and the audit trail is saved forever.
Document Comments
Approvals Built for the Real World
The Automated Solution:
We know every company approves differently.
Our engine handles heavy customization with ease.
Smart Routing:
Route by Department, Project Code, Vendor, Dollar Amount, or Budget Variance.
Mobile Approvals:
Managers can approve or reject invoices instantly via our mobile app—no more chasing signatures.
Multi-Tier Logic:
Set up complex chains (e.g., "If > $10k, require CFO approval").
Approval Workflow
Frequently Asked Questions
Still have questions? to see how Merchaint can help your team.
80%
Reduction in manual processing time
100%
Visibility of spend before it's posted
Zero
Duplicate Payments with automated fraud checks